CHEM 500: Research Methods

After creating an account in EndNote Online, download the Cite While You Write plug-in so you can access EndNote from within Microsoft Word to insert citations into your Word documents as you write.

To download the Cite While You Write plug-in following these steps:

1. Go to http://my.endnote.com/ and sign into your account if you aren't already signed in
2. Click on the Format 
3. Click on Cite While You Write™ Plug-In.
4. Click the Download Windows or Download Macintosh link as appropriate.
5. Follow the prompts

Using "Cite While You Write"

Cite While You Write, instantly inserts citations, and formats references and bibliographies automatically while you write your papers.

Cite While You Write is:

• An add-in for Microsoft Word
• Available for Windows and MAC/IOS operating systems
• Downloadable in EndNote under the Download tab

See how it works in the 7-minute video: EndNote Basics

You will first need to register for an Endnote account and login to access the Download tab. Once you install the Cite While You Write plug-in, it will appear when you open Microsoft Word.  

To Access Cite While You Write in Endnote Web:

1. Log on to EndNote
2. In your Word document, put your cursor where you want the the citation to be
3. Click the Endnote tab on the toolbar. If the toolbar is not there, make sure you have first installed the  “Cite While You Write” add-on from EndNote.
4. Type a word to search your EndNote Web references.
5. Choose the desired citation(s) and click on the Insert button.

Getting Help - Tutorials and Resources

EndNote is a powerful citation tool, but it can be tricky to use.  Contact Your Librarian (I'm on the first page page of this guide! left navigation) or these resources might help:

Exporting Citations from SciFinder

Start from your SciFinder search results page

Step 1 - Select the records you want by clicking the check boxes next to each record or click the box at the top of your results list to select all of the records

Step 2 - Click the Download button in the top navigation bar toward the right side

Step 3 - In the Download Reference Results box, use the drop down arrow to Change File Type to “Citation (.ris)"

In the upper right of this same menu, select whether you want to download "All Results" in your search just the "Selected Results" - i.e. the individual record boxes you checked - or a Range of records you designate

At the bottom of the menu decide what parts of each record you want to download with the citation, including: The search aka "task history", abstract, concepts, substances, analytical methods, formulations, and citations from the articles' references

Once all of your decisions are made, click the "Download" button.

Importing SciFinder Citations into EndNote

Step 1 - Login to EndNote

Step 2 - Click the "Collect" tab in the top navigation bar, then the "Import References" option

Step 3 - In the Import References menu, choose the file you want to upload, then scroll through the Import Options and Select “RefMan RIS”

Step 4 - If you want the references grouped together under a particular topic, use the dropdown arrow next to "To:" to Select the Group or folder where you want the references to go. You can create a new group as well.

Step 5 - When your ready, Click the Import button

When the importing of your records is complete, you will see a note in red that your "references were imported" into the group or file you designated.

Step 6 - Go to the “My References” tab in the top navigation bar to find the references you imported. If you designed the reference to go into a particular group, you will need to look under MyGroups to find the folder or group you designated

Exporting Citations from Engineering Village (Compendex, Inspec, Geobase)

Once you have completed your search, and selected the documents you would like to save:

Step 1 - Click the Download icon just above the search results

Step 2 - Select the location for the file, EndNote (RIS Ref manager) as the format format. The default file name will be Engineering Village. Change this if you like.

Step 3 - then click Download Records.

Importing Engineering Village Citations into EndNote

Step 1 - Login to EndNote

Step 2 - Click the "Collect" tab in the top navigation bar, then the "Import References" option

Step 3 - Under Import References menu, choose the file you want to upload, then scroll through the Import Options and Select “RefMan RIS”

Step 4 - If you want the references grouped together under a particular topic, use the dropdown arrow next to "To:" to Select the Group or folder where you want the references to go. You can create a new group as well.

Step 5 - When your ready, Click the Import button

When the importing of your records is complete, you will see a note in red that your "references were imported" into the group or file you designated.

Step 6 - Go to the “My References” tab in the top navigation bar to find the references you imported. If you designed the reference to go into a particular group, you will need to look under MyGroups to find the folder or group you designated

Exporting Website Citations

You can save references directly from your browser into EndNote through the Capture Reference bookmarklet.

You will need to install the Capture Reference tool to use this feature with EndNote

1. From the EndNote "Downloads" tab
2. Drag the Capture Reference tool to your Bookmarks bar (Favorites Bar, Bookmarks Toolbar)
3. You may need to right-click and select "Add to Favorites" or "Bookmark this Link"

The Capture Reference bookmarklet scans the bibliographic information presented on a web page like Google Scholar and creates a reference or set of references that you can import into a new or existing EndNote group. If no group is specified, the reference is saved to "Unfiled".

See the EndNote "Downloads" tab for full details.

NOTE: The Capture Reference tool works best when capturing

• Compatible Sources
• Individual items (not for a list of citations)

Once you have the Capture Tool bookmarked in your Browser

Set up Google Scholar to export records into EndNote:

• Go to Settings in Google Scholar
• Scroll down to Bibliography Manager and select "Show links to import citations into"
• Select Endnote from the drop-down menu

Exporting PubMed Citations

Once you have completed your search and marked the citations you want to Export:

Step 1 - Click the Send To button 

Step 2 - Select Citation Manager

Step 3 - Select Create File

You will see a message that your Citations were successfully saved.

Importing PubMed Citations into EndNote

Step 1 - Login to EndNote

Step 2 - Click the "Collect" tab in the top navigation bar, then the "Import References" option

Step 3 - In the Import References menu, choose the file you want to upload, then scroll through the Import Options and Select "PubMed"

Step 4 - Select the destination Folder for your citations then click Import

My Citation Manager Plug In doesn't work in Microsoft Word

Microsoft added it's own Citation Manager tool ("References") to MS Word. This feature needs to be turned off before another citation manager tool can be effectively  used in an MS Word document.

To turn off the References Tool:

Step 1 - Click File in the upper left corner

Step 2 - Select "Options"

Step 3 - Select "Customize Ribbon" in the Word Options menu

Step 4 - On the left side of the dialog box, uncheck the References, then click OK

My Citation Manager Plug In doesn't work in Microsoft Word - Option 2

If you have already turn off Microsoft's Citation Manager tool ("References") and you still can't get your plugin to work, do you have more than one plugin installed?

Citation manager plugins do not play well with each other. You can have more than one installed, but you can't have more than one running while you're using MS Word. Check to see what Citation Manager tool is in your tool bar.

If it's not the one you want to use turn it off by:

Step 1 - In the menu bar, select File

Step 2 - Select Options

Step 3 - In the left menu, select Add-Ins

Step 4 - At the bottom of the box, make sure "Manage" is set to "COM Add-ins", then click Go

Step 5 - Look to see what citation manager Add-ins are in MS Word. Check the box for the one you want to use and Uncheck the other citation managers, the click OK

You can switch back and forth between citation managers by doing this. If you have a preferred citation manager that you always use, Delete the others by by checking the box and clicking the Remove button

"Class Not Registered Error (Windows 10)

Windows 10 users may encounter the "class not registered" error when working with the Cite While You Write (CWYW) MS Word plugin. This is most likely to happen when the plugin is newly installed in MS Word.  The fix is as follows:

1. Open MS Word

2. Click on "EndNote" to open the CWYW toolbar. At this point the error message will occur - go ahead and close it.

3. Choose "Preferences" from the CWYW toolbar, then "Application".

4. Change the application to "EndNote Online" (this may be a radio button choice or a drop-down menu)

5. Type in your BSU email address & your EndNote online password

6. Click OK

Your copy of Word should now be correctly mapped to your EndNote account.  You may need to close Word and reopen it for the change to be active.